XII : Business studies

COORDINATION

MEANING OF COORDINATION

(1) COORDINATION REFERS TO : Synchronization of various activities and efforts of
• all individuals,
• groups
• departments
in common direction to achieve the goals of the organization.

(2) LACK OF COORDINATION RESULTS IN :
• overlapping,
• duplication of efforts,
• delay in work and chaos.

(3) COORDINATION ENSURES THAT :

• right person is assigned right job,
• right job is performed at the right time,
• right product/service is delivered to the customer at the right time

Features of coordination

Coordination is the integration, unification, synchronization of the efforts of the departments to provide unity of action for pursuing common goals. A force that binds all the other functions of management.

The management of an organization endeavours to achieve optimum coordination through its basic functions of planning, organizing, staffing, directing, and controlling.

Therefore, coordination is not a separate function of management because management is successful only if it can achieve harmony between different employees and departments. Here are some important features of coordination:

• It is relevant for group efforts and not for individual efforts. Coordination involves an orderly pattern of group efforts. In the case of individual efforts, since the performance of the individual does not affect the functioning of others, the need for coordination does not arise.
• It is a continuous and dynamic process. Continuous because it is achieved through the performance of different functions. Also, it is dynamic since functions can change according to the stage of work.
• Most organizations have some sort of coordination in place. However, the management can always make special efforts to improve it.
• Coordination emphasizes the unity of efforts. This involves fixing the time and manner in which the various functions are performed in the organization. This allows individuals to integrate with the overall process.
• A higher degree of coordination happens when the degree of integration in the performance of various functions increases.
• It is the responsibility of every manager in the organization. In fact, this is integral to the role of a manager because he synchronizes the efforts of his subordinates with others.